Version 2.0 published 2/13/2019
The following Terms and Conditions are an agreement between Summer Engineering Expeditions LLC (hereafter ‘SEE’) and the parent or legal guardian (hereafter ‘Parent’) of any Child (also ‘Applicant’, ‘Participant’) applying to or participating in any SEE Program. The Parent is obligated to read, understand and agree to these conditions prior to submitting an Application on behalf of their Child, and is considered bound by them once an Application has been submitted. This document describes your obligations and limits SEE’s liability; please read it carefully.
Participants must be between sixteen and eighteen years of age during the time of the Program.
II. Participant Behavior
The SEE Code of Conduct establishes rules for Participants while they are in attendance at the Program. The Parent and Child are both obligated to read and understand the Code of Conduct prior to the Child attending the Program. A Participant may be dismissed from the Program for violation of the Code of Conduct, or for any actions or attitudes deemed to be harmful to the atmosphere, other participants, or staff, in the opinion of SEE staff. No refund will be issued if a Participant is so dismissed.
III. Health and Safety
The Parent attests that their Child is in sufficiently good health to attend the Program and participate in activities of the Program. The Parent is obligated to disclose on the Application any health issues or restrictions their Child has that require or may require care during the Program duration. In the event the Child develops health issues or restrictions between the time of Application and attendance at the Program, the Parent is obligated to inform SEE via phone or email of those issues. SEE reserves the right to rescind acceptance of the Child to the Program in this case, and may issue a full or partial refund at its sole discretion.
If an Applicant requires any special accommodations, this must be disclosed to SEE on the Application. SEE will work with the Parent to determine if such accommodation is possible within the facilities available for the Program, in such a way that the Applicant, and other Program attendees, will be able to receive the full benefit of the Program. SEE does not and cannot certify that all accommodations can be made, and may refuse to accept an Applicant if in its judgment the accommodation cannot be made, or the benefit of the Program to the Applicant or to other participants would be compromised.
If SEE is not provided, prior to arrival, complete and accurate information about a Participant’s health needs and restrictions, or about any required accommodations, SEE may dismiss the Participant from the Program, without refund.
If a Participant requires medication, they must be able to administer it themselves. SEE is not responsible for administering medication to a Participant except in the case of injury or emergency that occur during the Program.
The Parent is solely responsible for the costs of any and all medical treatment that may be required by the Child during the Program. The Parent is solely responsible for providing any health insurance coverage for the Child during the Program. The Parent is obligated to release any insurance or medical records required to enable the Child to receive medical care.
The Parent authorizes SEE staff to attend to health issues or injuries their Child may incur while participating in the SEE program. This includes providing basic first aid, seeking emergency medical or psychiatric care, and performing health care activities as directed by local medical professionals in the event of injury or emergency.
The SEE Program will take place primarily in classrooms, but will also include outside activities and may include visits to nearby facilities or points of interest. The Parent gives permission to SEE staff to escort their Child to and at activity locations, using private or public transportation, under SEE staff supervision.
Due to the small size of the SEE programs, SEE may require Participants to attend activities, if there would not be adequate staff to supervise all Participants otherwise.
V. Visitors, Absences and Departures
SEE requires that all Participants arrive on the first day of the Program and remain for the entire Program. The pace of the Program is such that missing even a single day would put an undue burden on the Participant and be unfair to other participants.
Except as arranged with the Program Director in advance, Program Participants are not allowed to receive guests, including family members, during Program activities.
Participants may not leave the Program facilities with anyone except a parent or guardian, unless the Parent has given permission in advance by email to the Program Director.
Should a Participant, for any reason, need to leave, or be dismissed from, the Program early, their Parent is obligated to arrange for travel and/or supervision of the Participant, within the same day that the determination to depart is made. SEE is not responsible for supervision of departed or dismissed Participants beyond one day.
VI. Acceptance, Payments, Cancellation, and Refunds
The application fee of $80 is non-refundable.
SEE will notify the Applicant and Parent within a month of submitting the application whether the Applicant has been accepted, not accepted, or waitlisted. If the Applicant is accepted, they have a reserved place in the Program. If the Applicant is waitlisted, SEE may inform the Applicant at a later time that they there is room for them in the Program, and they will have one week to determine if they still wish to attend.
The program fee of $4125 is due within three weeks after SEE notifies the Applicant that they have been accepted, whether initially or after having been waitlisted. If the program fee is not paid within this three week period, the Applicant’s place within the Program may be given to another waitlisted applicant.
Up until one month prior to the start of the Program, the Applicant may cancel their registration by calling or sending email to SEE, and their program fee will be refunded less $250.
From one month prior to the start of the Program onward, there will generally be no refunds, with any exceptions at the sole discretion of SEE.
Unless agreed to otherwise in advance, payments to SEE must be made via online payment.
VII. Release of Liability
The Parent, on behalf of their Child, in exchange for permission to attend the Program, releases Summer Engineering Expeditions, LLC, its owners, agents, partners, facility providers and employees, from liability (including claims based upon negligence) for any and all injury or damages to the Child, or damages to any personal property, that may arise from the Child’s participation in the Program.
The Parent agrees to defend, indemnify, and hold Summer Engineering Expeditions, LLC, its officers, directors, employees, and agents, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of or in any way connected with their Child’s participation in a SEE Program.
The Parent and Child grant SEE, its staff, and partners, permission to take photos or videos of the Child while participating in the Program, and publish those photos or videos for SEE promotional purposes without requiring further permission. SEE agrees not to use the Parent’s or Child’s name in published materials unless separately agreed.
All claims and disputes arising under or relating to these Terms and Conditions or by the Child’s participation in the Program are to be settled by binding arbitration in the state of Washington or another location mutually agreeable to the parties. The arbitration will be conducted on a confidential basis pursuant to the Commercial Arbitration Rules of the American Arbitration Association. Any decision or award as a result of any such arbitration proceeding must be in writing and provide an explanation for all conclusions of law and fact and include the assessment of costs, expenses, and reasonable attorneys’ fees. An award of arbitration may be confirmed in a court of competent jurisdiction.
The Parent is obligated to provide accurate contact information in the Application, as well as the email and/or phone number of an emergency contact who may be reached on short notice during the Program.
SEE contact information is as follows:
|Address:||Summer Engineering Expeditions, LLC|
4630 NE 178th St
Lake Forest Park, WA 98155
E-mail and voice-mail shall be acceptable means to send and receive all notices or communications required by these Terms and Conditions.
XII. Rights Reserved
SEE reserves the following rights:
i. To cancel a Program, for any reason including but not limited to: unavailability of key staff, unavailability of key facilities, or insufficient applicants. In such case, SEE will refund all program fees for the affected Program.
ii. To change the content of a Program as needed and without advance notification.
iii. To change these Terms and Conditions. In case of material changes, SEE will notify all Parents and Applicants/Participants of the changes, and the standard cancellation/refund rules will apply.
If any part of these Terms and Conditions are found to be invalid or unenforceable by a court of law, the remainder of the Terms and Conditions shall continue to be valid and in force.